Online faxing is using one’s email and web connection to send and receive faxes online in a faster way anywhere and anytime. The email is usually sent as an attachment. Online faxing is an essential factor in any business for it to grow at a faster rate and make more profits. It is even much easier to use it since one can still use their old fax number.

It is very cheap to make use of an online faxing that one should not miss the opportunity to use it for any reason.

With online faxing, one’s business can operate without the employees having to be incarcerated in their offices because one can send and receive messages from any mobile device as long as one exhibits a web connection.

Now there is no need to store old faxes in boxes or in cupboards since the online faxing comes with an account where one can store anything no matter how much the work is. Moreover, one just needs to make a few clicks to obtain the information one may need.

Sending faxes to many people is no longer a big deal with online faxing because it enables one to send the faxes to everyone at once without any difficulties.

Online faxing helps one’s business to be able to compete with other businesses and employees will always be interested to work in such competitive businesses.

Even if one travels a lot, he or she is still able to keep check on their businesses and work on the road making one feel as if they are still in their offices.

For a business that sends just a few faxes per month, they can receive up to 20 faxes for free in every month. Not only does this save you a lot of money but it also brings flexibility in one’s business.

Using online faxing enables one’s business premises to always be clean because there’s no longer any need to use papers or ink when faxing as one would do if he or she were using a fax machine.

For personal faxes, one can make sure no unintended individuals are able to access the information. So, they will always remain private and confidential.

Online faxing enables a business to operate twenty four hours a day and seven days a week which will surely lead to an adverse growth and profits in the business.

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Online fax (Internet fax) refers to sending a document using the internet. The types of online faxing include;

1.)    Email Fax  (Fax to Email):

This is whereby one uses their email to send faxes and one requires a subscription to an online fax service. Sending the faxes is done by attaching files from one’s computer to the Email of the person intended to get the faxes. Once the online faxing service receives the email, it is changed to a fax format and sent to the person who is supposed to be receiving the fax. The moment the service receives one’s fax number, it converts the fax into a PDF file and then afterwards one is notified about it.

2.)    Web-Based Fax:

With web-based fax, one just chooses the document one wishes to send, makes a decision on a cover page, types the recipient’s fax number and then presses send and it’s done. It’s as easy as that. What’s more, one may even do this for free if he or she has either one or two pages only to send.

3.)    PC to Fax:

Here, the PC uses one’s analog telephone line to send out the faxes.

4.)    Personal online fax:

This allows one to send faxes using intranet and it also enables one to send short documents which are about three pages long. Some of the companies that offer this service include GotFreeFax and FaxXero.

5.)    Stand-alone fax:

This is very helpful to businesses and individuals who have no need of the entire fax service but only a fax number. Rapidfax, MYfax and eFax are some of the companies that offer this service.

6.)    Voice over IP:

For fast growing businesses, this is the right service to choose since it has many communication features, example, call waiting, voice mail, etc. Companies that provide such are RingCentral and Nextive among others.

WHY FAXING IS IMPORTANT IN A BUSINESS AND WHY BUSINESSES SHOULD USE IT

Online faxing is a very vital thing in a business. One just needs to sign up for the service and it will be handling all of your faxes when it comes to sending and receiving them. If one wants their business to always run smoothly and not lose clients or business associates, online faxing is the solution.

Wherever one is, email faxing is always available for use to send or receive instant messages regarding work. It is simply manageable since it uses a web connection and it is not a must for one to be in their offices to use it.

Online faxing enables a business to run any time of day or night. Furthermore, one can use their mobile device that is connected to a web to contact their employees and business associates anytime without worrying about where they might be at that time.

With internet faxing, it is more secure than the fax machine because this allows one to store important information in one’s account getting rid of the headache of having to look for certain documents when one needs them. And one can also make sure that no one else gets to see the documents they don’t wish others to see.

A business can save on time and money since online faxing enables one to be able to send one fax to many recipients at the same time.

Efficiency is also brought about by online faxing whereby the service makes use of all the resources of today’s computers and connects one’s faxes to one’s computer, internet and email system.

The start-up costs for this service are minimal because one doesn’t need to have a fax machine, an extra phone line, papers, ink or toners making life much easier and comfortable.

One is capable of getting a service that pays little for monthly charges so it is better to shop around and get the cheap service that you can obtain and it will benefit your business in the long run.

One is also able to advance extra phone lines if the business is in need of them. In addition, one’s business can never miss a fax since they are stored in one’s account. So, even if one stays for days without checking his or her account, it will still remain there.

If one is looking up for their business to be more profitable than it is right now, look no further than online faxing.

Some Service Providers of Online Faxing are… : 

SRFax

This company has a very long free trial that last 60 days. This is the longest of all providers. Their I-Faxing is $7 per month. The monthly limit is 200 pages for that rate. There is no set up fee and their toll free number carries no extra charged within North America

An upgraded plan is available. 500 pages per moth will cost you $10 and 800 pages per month will cost you $16. If you have larger volume, you could opt for the 1,200 page plan which is only $30 per month. Any page over your pre-paid limit is 8 cents per page.

GreenFax

This company offers a $25 plan in which you can send online faxes with several attachments. It is secure and offers online logs that record faxes sent. There is also no set up fee for this company. Each page is 5 cents after the first page which is 7 cents. The plan does not expire.

If you need a larger plan, for $30 you get 1000 pages, which comes out to 2 cents per page.

Maxemail

With this company you can receive 100 pages for $2. There is an yearly fee of $24 however. Outgoing pages in theUSare 5 cents per page. There is a $10 monthly plan which allow you 350 pages per month, a toll free number and a ten dollar set up charge.

Nextiva

This company has a great combo plan for $5 per month if you pay in advance $60 for the year. This is almost half off their regular rate. You are allowed 500 pages per month and 3 cents per page that goes over your monthly quota. There is no set up charge and a toll free number is provided.

Larger plans such as 1000 pages for $13 and 3000 pages for $30. both are slightly higher if not prepaid.

FAXAGE

This company’s basic plan is only $3.50 and a toll free number is included. Each page is 5 cents. You are allowed 300 incoming and 300 outgoing for a total of 600 pages for $8 per month. A 1500 page plan is available for $20 and 5000 paged for $34. There is a $5 set up fee but many link available for you to waive such charges.

eFax

This is one of the most popular and well known of all of the options and is available worldwide. Their $16 per month plan allows you to 300 pages equally splits per month and 10 cent per page over your quota. There is currently no set up charge.

BestFreeFax

This company offers free faxes, yes free. You are allowed two faxes per day with a maximum of 15 pages per fax. No ads are put on your ages. It is only available in US however.

Although there are many positive things about a traditional fax machine, like the variety of settings you have available if you need to send a document in a particular way or the highly guaranteed privacy it provides between you and the individual you are faxing to, people often have limited time in their day to keep up with the cleaning and the repairs of a traditional fax machine, other people may need to send something quicker than what a traditional fax machine is capable of.

If you are one of these individuals, than looking into online faxing may be just the thing to make your day to day life at the office just a little easier.

• One of the most obvious benefits of online faxing is the fact it saves you time. When you fax a document via the internet, the recipient receives the document much quicker, and they don’t even have to be stocked up on paper and ink, or even make sure their fax machine is turned on, with internet fax it goes straight into the recipients designated online faxing account.
• Online faxing is also overall cheaper. You not only save on ink, paper, and the upkeep of the fax machine, but also on the cost of an extra phone line that is needed for your fax machine. If you choose to fax online, you can pay month to month for a virtual faxing account and they are usually relatively cheap.
• Faxing via the internet is also very efficient. If you run your own business things can get busy, and you just don’t have time to spend countless hours filing faxes and ensuring that the right individuals in the office are receiving them.  However with online faxing, the fax is directly sent to the person who is suppose to have it, and you don’t even have to fill out any cover forms.
• Online faxing can also save you a great amount of space, you do not have to have a huge fax machine sitting around or piles of papers and you just need a small space for a scanner.

Although there are pluses about using a traditional fax machine, online faxing has become very popular with busy business men and women and can be a great resource for you business whether you work from home or in an office.